Housing Information and Policies - Montreat College

Housing Information and Policies

Listed below is information connected to both new and current students as they consider the on-campus living experience. If you have any additional questions, feel free to contact the Housing Coordinator at 828.669.8012 x3630 or housing@montreat.edu.

New Students

  1. Initial Housing Placement: Submit the Housing/Commuter Form in order for best placement.
    1. Specific roommate requests: These are best made by both roommates, to make a confirmed request match. There are multiple deadlines for forms completed (listed below) and it is important to request within the same timeframe to help make the match. Specific requests are considered but not guaranteed.
    2. Forms completed deadlines = email notification dates:
      1. before June 1 = will get their Housing Assignment emailed by mid June
      2. on or after June 1 and before July 1 = will get their Housing Assignment emailed by mid July
      3. on or after July 1 and before Aug 1 = will get their Housing Assignment emailed by mid August
      4. on or after Aug 1 = will get their Housing Assignment emailed as soon as possible
  2. Requesting Off Campus: If you want to request to live Off Campus, review the qualifications below and fill out the Off-Campus Request Form. Students desiring to live off-campus must qualify under one of the following categories:
    1. Local and living with parent (less than 40 miles from Montreat College Main Campus)
    2. Married
    3. 21 years old or above (during the semester)
    4. Graduate student
    5. Having already completed 8 semesters (consisting of 12 more or credits each)
    6. Part-time student (carrying 11 credit hours or less the entire time off campus)
    7. Special Student
  3. Policies and Procedures: The Student Handbook and the Housing Contract have the policies and procedures that govern and guide students in relation to room and board (housing and meal plan). Some frequently asked questions:
    1. Housing Changes – Room and/or Roommate:
      1. Before move-in, once housing has been assigned and communicated, there are no changes in room or roommate unless necessary (by the withdrawal of one of the roommates from the college, or approved off campus living request). If necessary the new housing assignment, room or roommate or both, will be communicated to the student as soon as possible by the Housing Coordinator.
      2. In the first few weeks of any semester, students who are without a roommate (or loses his/her roommate) will participate in consolidation. If there are other students who are without roommates, all those students will be asked to consolidate or they will be charged the private room rate for the semester. This creates a standard of equity for those students who are paying the private room fee, since every effort is made to ensure fairness and equity in the housing process. Any student without a roommate is automatically in the consolidation process and must pursue one of the following options: 1) consolidate with another student that is without a roommate or 2) ensure their private room status through paying the private room rate. The Residence Life/Housing Office will provide a list of students needing roommates. Students must cooperate, communicate and make appropriate arrangements in a timely manner or they will be charged a private room fee.
      3. Within each semester, before students are allowed to change rooms or roommates, every effort will be made to find a workable solution. The proper process is for students to contact their RA/RD for assistance. All room changes must be approved through the Office of Residence Life. If a student makes an unauthorized room change, the student will be charged a $100 administrative charge and possibly face disciplinary action.
      4. Mid-Year Housing Changes (for room and/or roommate) can be requested through the Fall Housing Card. The card is released and collected in October each year. The requests are all processed and approvals/denials are sent out in November. Approved moves must be completed by the official end of the semester at 5pm on the Thursday of finals week in December.
    2. Private Rooms: New Students are not typically given private rooms, as we want them to be in and grow through the experience of community.
  4. Accommodations: Any students in need of specific accommodations pertaining to housing, meal plan, etc., need to review the Residence Life Accommodations Informational sheet and follow the instructions within the policies.
  5. Resources: Optional review of the Roommate Agreement that can be used by you and your roommate, independently or with the assistance of Residence Life Staff.
  6. Questions: If you have any additional questions, feel free to contact the Housing Coordinator at housing@montreat.edu.

Returning Students

  1. Housing for the next Academic Year: Participate in the Housing Draw in the month of March. Click on the Housing Draw link to review the full timeline, procedures, requirements and links to relevant forms.
  2. Requesting Off Campus: If you want to request to live Off Campus, review the qualifications below and fill out the Off-Campus Request Form. Students desiring to live off-campus must qualify under one of the following categories:
    1. Local and living with parent (less than 40 miles from Montreat College Main Campus)
    2. Married
    3. 21 years old or above (during the semester)
    4. Graduate student
    5. Having already completed 8 semesters (consisting of 12 more or credits each)
    6. Part-time student (carrying 11 credit hours or less the entire time off campus)
    7. Special Student
  3. Housing for the next Academic Year after March Housing Draw: Contact the Housing Coordinator at 828.669.8012 x3630 or housing@montreat.edu for current options and placement. If you do not have a roommate in mind, then you can fill out the Returning Student Housing Form to assist with placement.
  4. Policies and Procedures: The Student Handbook and the Housing Contract have the policies and procedures that govern and guide students in relation to room and board (housing and meal plan). Some frequently asked questions-
    1. Housing Changes – Room and/or Roommate:
      1. Before move-in, once housing has been assigned and communicated, there are no changes in room or roommate unless necessary (by the withdrawal of one of the roommates from the college, or approved off campus living request). If necessary the new housing assignment, room or roommate or both, will be communicated to the student as soon as possible by the Housing Coordinator.
      2. In the first few weeks of any semester, students who are without a roommate, or loses his/her roommate, will participate in consolidation. If there are other students who are without roommates, all those students will be asked to consolidate or they will be charged the private room rate for the semester. This creates a standard of equity for those students who are paying the private room fee, since every effort is made to ensure fairness and equity in the housing process. Any student without a roommate is automatically in the consolidation process and must pursue one of the following options: 1) consolidate with another student that is without a roommate or 2) ensure their private room status through paying the private room rate. The Residence Life/Housing Office will provide a list of students needing roommates. Students must cooperate, communicate and make appropriate arrangements in a timely manner or they will be charged a private room fee.
      3. Within each semester, before students are allowed to change rooms or roommates, every effort will be made to find a workable solution. The proper process is for students to contact their RA/RD for assistance. All room changes must be approved through the Office of Residence Life. If a student makes an unauthorized room change, the student will be charged a $100 administrative charge and possibly face disciplinary action.
      4. Mid-Year Housing Changes (for room and/or roommate) can be requested through the Fall Housing Card. The card is released and collected in October each year. The requests are all processed and approvals/denials are sent out in November. Approved moves must be completed by the official end of the semester at 5pm on the Thursday of finals week in December.
    2. Private Rooms: For Returning Students, private rooms are an additional charge and are based on availability. Any Returning Student seeking to live in a private room, please complete the Private Room Request Form. Filling out the request form does not guarantee private room placement, it simply indicates a willingness and agreement to pay for the private room should the availability present itself. Please be aware, based on housing demand, there are very limited if any available options for private rooms, especially in the fall semester. The Housing Coordinator will email in regards to the request, availability and placement.
  5. Accommodations: Any students in need of specific accommodations pertaining to housing, meal plan, etc., need to review the Residence Life Accommodations Informational sheet and follow the instructions within the policies.
  6. Resources: Optional review of the Roommate Agreement that can be used by you and your roommate, independently or with the assistance of Residence Life Staff.
  7. Questions: If you have any additional questions, feel free to contact the Housing Coordinator at housing@montreat.edu.