Residence Life Accommodations

Medical Accommodations

Housing Accommodations

Any student desiring medical accommodations for housing must submit the following forms:

Our Approach

Montreat College seeks to care for students who have a physical or mental disability or condition that impacts them in regards to their housing assignment. There are a variety of accommodations that the college may determine might be best to offer and provide in supporting the needs stated in the submitted paperwork. Examples of these accommodations may be, but are not limited to, the following: specific residence hall/room placement, accessibility to bathroom, general accessibility, private rooms, and specific care plans. Due to our continued student growth and space availability, students are not typically given private rooms, as we want them to be in and grow through the experience of community. If it is determined by the college that one of the accommodations needed involves a private room, precedence will be placed on that student and space. Any student who desires a private room due to a personal preference should expect an additional charge per semester, and will only receive a private room after all other accommodations have been determined and provided.

Application Process

Please complete and submit the aforementioned forms no later than June 1 preceding your fall semester to ensure timely accommodation for the entire academic year. Requests made (forms completed and submitted) after that date will be processed and considered based on their approval and in addition to remaining availability on a rolling basis throughout the academic year. Confirmation of completed requests is sent to students by email within 2 weeks of submission. The Disabilities Services Resource Committee (DSRC) will accept and consider all completed requests upon receipt. Review of the completed request can take up to four weeks to complete.

Documentation for the medical accommodations request must come from a healthcare provider who is certified or a specialist in the area of medicine/healthcare that the request is being based on. If there are multiple areas of concern, documentation from each provider/specialist should be submitted. Issues or areas of concern must each have proper documentation in order to be considered in the request.

These forms are submitted to the housing coordinator and approved through the DSRC. Requesting accommodation does not guarantee that the student will receive accommodation. In addition, requesting specific accommodation does not guarantee that the student will receive that specific accommodation. The DSRC reviews each request and provides approval or denial and care plans when applicable.

Because of our belief in the value of the residential educational experience of students, our first step will always be to determine what accommodations and support can be provided through on-campus living before any additional steps and options would be considered. This would involve the student, the housing coordinator, relevant staff and the DSRC creating, implementing and coordinating care plans/strategies over a set amount of time with outcome evaluation being processed with the DSRC.

Meal Plan Accommodations:

Any student desiring medical accommodations for the meal plan must submit the following forms:

Our Approach

Montreat College seeks to care for students who have a food allergy or dietary condition that impacts them in regards to the meal plan. Our food services can accommodate most special diets and work with students and physicians to provide the specific special requests needed, and so reduction of or exemption from the meal plan is not necessary except in rare extreme cases.

Application Process

Please submit the aforementioned forms. Confirmation of completed requests is sent to students by email within 2 weeks of submission. Requests for accommodation regarding the meal plan will be considered for life threatening food allergies documented by an allergist (MD) after testing has been performed. Certain other severe medical conditions also may apply. All requests for accommodation will be reviewed by the housing coordinator, who will work with the Montreat College nurse and the director of food services.

Other Meal Plan Accommodations

Requests for reduction or exemption based on food preferences, work, or athletic schedule will not be considered due to the following provisions:

  • The cafeteria has a “To Go” Box option as well as “Lunch Bag” option for scheduling issues. Students need to contact the director of food services at randall-sharon@aramark.com to get full information on the options and how to make use of them. These two options are available to individual students as well as staff, faculty, and coaches to use for groups of students.
  • Our food services have 3 venues, with the below varying open hours for students to use their meal plan and Cavalier Cash, which is part of their meal plan account.
    • Howerton Dining Hall – Unlimited access to food from 7:30 a.m. to 7:00 p.m. throughout the week
      • Breakfast: Mon-Fri 7:30 a.m.-11:00 a.m.; Sat & Sun 9:00 a.m.-10:00 a.m.
      • Lunch: Mon-Fri 11:15 a.m.-4:45 p.m.; Sat & Sun 12 p.m.-1:15 p.m.
      • Dinner: Mon-Sun 5:30 p.m.-7:00 p.m.
    • The Huckleberry
      • Mon-Thur 9:00 a.m.-10:00 p.m.
      • Fri 9:00 a.m.-3:00 p.m.; Meal Exchange 6:00 p.m.-8:30 p.m.
      • Closed Sat & Sun
    • Bell Library “Nelson’s” snack shop
      • Mon-Thur 4:00 p.m.-11:00 p.m.
      • Fri 9:00 a.m.-4:00 p.m.
      • Sat 1:00 p.m.-4:30 p.m.
      • Sun 4:00 p.m.-11:00 p.m.

Academic Requirement Exceptions:

Academic requirements (i.e. student teaching and internships), that lead to a student’s reduced ability to access the cafeteria for food, will be considered for a reduction of the meal plan, with proper documentation. These students simply need to fill out the Accommodation Request Form and request a meal change based on the specific academic requirement. Confirmation of completed requests is sent to students by email within 2 weeks of submission.

Alternative Housing Exceptions

The below housing options offer the option to request a reduced meal plan. These students simply need to fill out the Accommodation Request Form and request a meal change based on housing. Confirmation of completed requests is sent to students by email within 2 weeks of submission.

  • Webbwood Apartments residents are able to apply for a 10 meals per week plan.
  • Ridgecrest residents are able to apply for a 15 meals per week plan.

Emotional Support Animals (ESAs)

If an on-campus resident wants to request an ESA, the resident must contact the housing coordinator to get a copy of the full ESA Policy and required forms by visiting the student life office on the second floor of Belk or by emailing housing@montreat.edu. The resident must then provide the housing coordinator with the completed forms from the full ESA Policy which include:

  • Accommodation Request Form (ARF)
  • ARF Healthcare Provider Statement – Letters or notes from a physician will not be accepted.
  • ESA Specific Healthcare Provider Statement
  • ESA Registration Form
  • Veterinarian Verification Form
  • Roommate/Suitemate Agreement Form
  • Student Partner Acknowledgement and Agreement Form
  • Student Partner Release Form

After receiving the listed documentation, the housing coordinator and Disabilities Services Resource Committee will determine if the resident is eligible for an ESA in the residence halls. The ESA Policy allows approved students one small/medium sized animal within their campus room. The full ESA Policy is in a separate document, available by request from the housing coordinator via office visit or email as listed above. Confirmation of completed requests is sent to students by email within 2 weeks of submission. The DSRC will accept and consider all completed requests upon receipt. Review of the completed request can take up to four weeks to complete.

Service Animals

If an on-campus resident requires a service animal, the resident must contact the housing coordinator to get a copy of the full Service Animal Policy by visiting the student life office on the second floor of Belk or by emailing housing@montreat.edu. The resident must then provide the housing coordinator with the completed forms from the full Service Animal Policy which include:

  • Service Animal Registration Form
  • Service Animal Veterinarian Verification Form
  • Roommate/Suitemate Agreement Form
  • Student Partner Acknowledgement and Agreement Form
  • Student Partner Release Form

The full Service Animal Policy is in a separate document, available by request from the housing coordinator via office visit or email as listed above.