Campus Parking Policy

May 29, 2018

I. Overview Statement

Montreat College vehicle regulations are intended to assist in providing a safe and orderly campus for everyone. All students, employees, guests, contractors and college community members should familiarize themselves with the following regulations and abide by them at all times.

The roads and parking areas on campus are used for pedestrian as well as vehicular traffic; all vehicles shall be operated up to a maximum of 20 mph on or adjacent the college property while respecting designated signs for slower speeds or when necessary for safety. Vehicles must yield to pedestrians.

Parking is limited on the campus, and consequently requires additional rules and regulations designed to allow operations to continue with as little disruption as possible. Parking permits are issued on a school-year basis and must be displayed when parking on any college campus. Parking is a privilege on college property, not a right. Vehicles that do not adhere to these parking policies are subject to removal and temporary or permanent banning. Unlawful or unsafe actions such as reckless driving, driving impaired, speeding, parking in fire lanes may result in vehicle privilege revocation. Montreat College’s Campus Safety department will work closely with the Town of Montreat Police Department to prosecute illegal and unsafe motor vehicle driver behaviors.

It is imperative that resident students park only in the perimeter parking areas at their respective residence halls so that the College will be able to accommodate commuter students, visitors, faculty, and staff members who must park on main campus.

From 7:00 a.m. to 5:30 p.m., Monday through Friday, students and employees may park only in designated lots. After 5:30 p.m., parking in campus lots is open except for areas designated for student housing, for official college vehicles, reserved spaces, designated fire lanes, designated handicapped parking spaces, all areas restricted from any parking at any time.

Montreat College vehicle regulations also respect all traffic laws which are in effect for the Town of Montreat and State of North Carolina. Montreat College police officers are authorized to issue state summonses for violations on both criminal and traffic laws. Any state summons which is issued will result in a court appearance in Buncombe County District Court.

II. Liability Statement

Please be aware that the college does not take responsibility for vehicles or contents therein while parked on or adjacent to campus. Vehicles parked on Montreat College campus property are at their own risk. All vehicle operators should lock or otherwise secure their vehicles when parked on campus.

The issuance of parking privileges, and the charging of fees for parking, in no way implies that the College assumes liability for care or protection of vehicles parked on Montreat College property. Any damage to a vehicle parked in Montreat College lots is the responsibility of the owner or the person who caused the damage, if known. Any questions about parking rules and regulations, contact the Campus Police Office at 828-713-2520.

III. Registration Process, Regulations & Fees

All members of the Montreat College community must complete the Vehicle Registration Form whether they have a vehicle or not. Those who do not have a vehicle to register, must declare so on the form, and acknowledge their understanding of all college parking policies. Those who will be parking or driving on campus for any length of time must register their vehicle, pay the appropriate fees, and receive a parking sticker.

A valid Montreat College issued parking sticker must be clearly displayed at all times in the lower left side of rear window of the vehicle on file with the college. The parking sticker is valid for the academic year only.
Students starting in the spring or summer semester will have a pro-rated registration fee (see fees). Employees are not charged a registration fee and the employee parking sticker has no expiration so long as one remains employed with the college.

Issuance of parking privileges does not guarantee a place to park on the campus and lack of space is not a valid excuse for parking in violation of regulations.

Registration Process:

  1. All students and employees must complete the electronic Vehicle Policy Acknowledgement Form, indicating that they understand the college’s current regulations and guidelines for parking before being issued a parking sticker. Failure to register a vehicle will result in a fine (see fines section).
  2. Forms for students or staff can be completed at: https://forms.montreat.edu/vehicle-registration/. The link location can be found under the MyMontreat or Campus Police section of the college website and on the Life@Montreat mobile app. This form must be complete in full before a sticker will be provided. Students will be charged a registration fee specific for the academic year which will be placed on the student’s account.
  3. Once the form is completed, the Student Services Office will provide a parking sticker for the vehicle which must be immediately placed on the vehicle on lower left side of rear window. In most cases, parking stickers for incoming or returning students are provided during registration (August or January). Outside of the normal registration times, it is the responsibility of the student and/or employee to visit Student Services to pick up his/her parking sticker.

Registration Regulations:

  1. All employees must complete vehicle registration and will be subject to the unregistered vehicle fine until completed. Employees can be issued up to two stickers but only one car can be on campus at a time (exceptions may include special events such as music events, athletic events, or employee Christmas party). Employee parking privileges do not extend to students.
  2. Parking permits must be clearly displayed in the lower left side of the rear window of vehicle (not on bumper, front window, or side windows) so that the sticker is clearly visible but not impeding driver safety. Permit must be firmly affixed to the outside of the vehicle. Any other location is a violation and the permit must be replaced (fine will be either for registered permit not displayed or unregistered vehicle). Note: If the vehicle registered is a soft top convertible with a small collapsible window, security may on a case by case basis allow the decal to be affixed to a different location at the direction of the Campus Police.
  3. Motorcycles and scooters are also vehicles and must be registered. The sticker must be affixed to the front fork or front portion of the scooter. At no time should motorcycles or scooters be parked on sidewalks, grass or other landscape. Any questions should be referred to Campus Police.
  4. Failure to have permit on vehicle, though registered, will result in a fine. If your parking permit is lost or stolen, a new one can be issued by the Student Services Office. Parking Permits are valid for one academic year (i.e., 17-18, 18-19, 19-20; note: employee permits are valid ongoing for employee and subject to any future in parking policy and will be notified of substantive changes).
  5. College students can only have one vehicle registered at a time. One vehicle/student also applies to motorcycles and scooters.
  6. Permits are non-transferable. Permits may not be shared from car to car. If a new vehicle is obtained or a decal is lost or defaced, a new decal must be obtained. Decals must correspond at all times with the license plate and the vehicle for which it was issued. If a student or employee changes cars or changes their license plate, it is his/her responsibility to notify Student Services of the updated information. New license numbers must be reported immediately to the Student Services Department. Improper transferring of an issued decal, attempted removal of another vehicle’s decal, or tampering with temporary permits will result in disciplinary actions which could include loss of campus vehicle privileges and/or fines.

Fees for Students: (Note fines are listed under Section VII)*

  1. Level 1 Student Parking per year (Montreat campus) $250
  2. Level 2 Student Parking per year (Black Mountain campus) $150
  3. Replacement permit $10

*The Parking Fee will be processed administratively at beginning of Academic year and added to the student’s account as are all student fees outlined in the Academic Catalog. Upon confirmation of graduation in December, December graduates will be credited 50% of the annual parking permit fee.

IV. Handicapped Parking

Handicapped parking is enforced and requires a state handicap parking permit. Parking in a designated handicapped parking spot is an automatic fine. Handicapped parking violations cannot be appealed.

V. Visitor Parking

Visitors should have a visitor tag clearly displayed on their vehicle. Visitor day passes are available from the Student Services Office, President’s Office, Admissions or Advancement Office. Visitor Day passes will need to be placed on the rear view mirror by guest.

VI. Parking Areas

Please refer to college map for designated parking lots. Montreat College students and their guests must abide by all parking policies including parking only in spaces designated specifically for their use.

  1. No student vehicles are allowed in Faculty/Staff marked spaces or lots between the hours of 7am to 5:30pm. After 5:30pm and until 7am students may use Faculty/Staff marked spaces. After 7am all student vehicles must be removed from Faculty/Staff reserved parking or the vehicle is subject to a violation. Resident Director parking spaces are reserved 24 hours per day.
  2. Fire lanes are marked by a sign or red paint on the curb or asphalt. Only fire truck or emergency vehicle may park in fire lanes. Parking in a fire lane will result in a $150.00 citation and the vehicle towed (note this $150 fine does not include towing expenses for towed vehicle). No vehicle will be booted in a fire lane.

Special Event Parking

On occasion, the college will host events which may bring many visitors to campus. Special Event parking procedures will take place to ensure visitors as well as students and employees have a place on or near campus. There may be instances where the shuttle service will assist student and/or employees with getting to campus from remote locations in Montreat or Black Mountain.

VII. Breaks and Holidays

Students and employees needing to leave a vehicle on campus during an official college break or holiday may do so upon being granted permission in advance by the Campus Police department with basic vehicle info and contact information.

VIII. Campus Regulations, Violations, Fines, Booting, and Towing

Campus regulations:

  1. Drivers of all vehicles must obey campus speed limits on posted signs.
  2. Drivers of all vehicles must yield the right of way to pedestrians.
  3. Driving and/or parking on sidewalks is prohibited.
  4. Parking on the grass for any reason is prohibited.
  5. All vehicles must be registered.
  6. The registered owner of a vehicle is responsible for how and where it is parked or driven on campus, even when the vehicle is loaned to another.
  7. Parking stickers must be clearly visible with number facing outward in the rear window of car. Scooters/motorcycles should display their sticker affixed to the front fork or front portion of scooter.
  8. All vehicles must have a valid license plate.
  9. Students must comply when asked to move vehicle for campus-wide event or when asked due to road repair/construction etc.
  10. Second or subsequent violations for failure to register will result in student loss of parking permit privilege unless all backlog fines are paid in full. If a vehicle is parked on campus after being rejected, it is subject to immediate towing.
  11. When discovered that a student has attempted to subvert the registration requirement for a vehicle, this is a violation of student conduct rules and subject to university disciplinary procedures.

Fines Applicable Students and Employees

  1. Unregistered vehicle/no parking permit $150
  2. Determine ownership of unregistered car $50
  3. Car registered but no sticker on car $75
  4. Parking in a designated Visitor Parking spot $25
  5. No parking zone (fire lane, handicap, non-designated space) $25
  6. Handicap zone $100
  7. Blocking traffic $25
  8. Parking in a reserved parking spot $25
  9. Failure to notify college of changing cars and/or license plate $100

Parking citations issued to students will be directly charged to the student’s account.

Additional citation expenses will be added as needed by the Parking Task Force

Towing Policy

The college reserves the right to tow any vehicle in violation of the current parking policy/regulations. The college also reserves the right to tow any vehicle that is a threat to safety, the environment, or creating a nuisance noise. Charges incurred for storage and/or towing will be at the vehicle owner’s expense. The authority to tow vehicles resides with the Campus Police Department under the supervision of the Dean of Students. In instances where a vehicle is violating college or town parking policy in a public road or area, the Town of Montreat Police have the authority to tow and will work with Campus Police.

When a registered vehicle receives 5 citations and an unregistered car receives 3 citations during the academic year, the vehicle will be either towed off campus or booted. The vehicle owner will be responsible for any towing costs, storage costs, etc. and these costs cannot be appealed. Charges cannot be appealed.

  1. Vehicles that are double parked; blocking doors or dumpsters; or parked in traffic lanes may be towed at the owner’s expense.
  2. Unregistered vehicles will be booted. Cars that have been booted may be released by the Director of Security, or his designee, after payment of a fee and proper registration of the vehicle (if permitted).
  3. Vehicles belonging to chronic violators of parking regulations (4 or more violations) may be towed or booted at any time, at the owner’s expense, and campus parking privileges may be revoked.

An email notice will be sent to each registered email address when a citation is issued notifying them of the violation, location, procedure to pay for the citation online, and informal appeals procedure.

VIII. Appeals Procedure

All appeals are handled in the Campus Safety Office as part of the Student Services division. In the absence of Campus Safety personnel, the Student Services Office will support and manage the appeals process.

  1. An email notice will be sent to each registered address when a citation is issued notifying them of the violation, location, procedure to pay for the citation online and informal appeals procedure.
  2. All appeals must be made within 10 business days of receipt. Any appeal past that point will not be heard.
  3. Informal appeals may be made directly from the website listed in the email.\
  4. Informal appeal will be reviewed by Campus Safety supervisory staff.\
  5. Notice will be made within 72 hours of the decision.
  6. If the appeal is not granted, the student or employee may, within five calendar days during the semester (grace period during breaks and holidays) file a formal written appeal by coming to the Campus Safety Office and filling out the appeals form. The appeals form will also be available online on the Campus Safety website. Any appeal past that point will not be heard.

IX. Refunds

Consistent with the Academic Catalog’s stated refund/repayment policy, fees are nonrefundable once classes begin. Students who will not have a vehicle on campus for the spring semester can return their permit at the end of the first semester and they will not be charged for the spring semester.

If you have any questions about parking enforcement, rules and regulations, please contact the Campus Safety Department, which is part of the Student Services division, at (828)713-2520.