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Due to the power outage on Montreat College’s main campus, all in-person classes are cancelled today (3/23) through 3 p.m.

myMontreat

Facility Reservations

Vehicle Reservations

Contact Mickie Kelly at x3755 or businessoffice@montreat.edu to reserve a Montreat car.

Projector Reservations

Contact IT at x3663 to schedule a projector.

A/V Reservations

Contact AV-needs-for-Music-Business@montreat.edu to reserve audiovisual equipment.

Event Setups

Montreat College’s Facilities Office (TKC) provides building maintenance, janitorial, landscaping, and event setup services to the Montreat College community.

Submit a request for event setup services via the Facilities Office’s website. Please include time for set up and break down in set up requests, as well as facility reservations. Facilities Office staff are happy to meet in the planning stages of events to discuss setup options.

Note: Parking and Unlocking/Locking requests should be directed to Campus Safety. They should also be notified of all campus events via safety@montreat.edu.

Facility Reservations

The calendars below are managed via Outlook and Office 365. To schedule a meeting in any of these rooms, simply schedule a meeting in Outlook (PC or Office 365), and click on the “Rooms” button to invite the room into your meeting. Email for approval will be sent to you.

Athletic Facilities

Belk Campus Center

Chapel of the Prodigal and McGowan Center for Christian Studies

Gaither Hall

  • Graham Chapel, managed by Amy Alves, CCC
  • Gaither Fellowship Hall, managed by Amy Alves, CCC
  • Gaither 27, managed by Academic Affairs, CCC
  • Gaither Commons (link coming soon) (Gaither Lawn, Deck and Firepit), managed by Amy Alves, CCC

Note: Christ Community Church (CCC) and Montreat College set priority scheduling certain facilities in Gaither depending on time and weekday.

Howerton Dining Hall

IntheOaks

  • InTheOaks (link coming soon), managed by Amy Alves

L. Nelson Bell Library

McLeod Hall

Procedures

We have updated our procedures for requesting a reservation space on the Montreat College campus or with the Montreat Retreat Association.

We encourage you to request Montreat College spaces using Outlook calendaring.

Please review the information below if you have specific questions about space or availability.

Outlook Calendar Steps to Book a Meeting Room (Desktop & Web)

  • Open Calendar: Open Outlook and go to your calendar view.
  • Create New Event: Click New Event or New Meeting.
  • Add Details: Enter the subject, date, and time.
    • Please include the name of the event and host in the subject. (Ex. “Admissions Visit (Allison Merrell)” or “Creative Writing Festival (Scott Foran)”) This will allow others to contact the appropriate person for questions or emergencies.
    • You may include notes in the body of the calendar request that may be pertinent to the event, such as an event schedule.
    • Allow enough time in your request to allow for setup and clean up if needed.
  • Use Room Finder: Click on the Location field and select Browse with Room Finder or click Rooms. (Ex. Gaither Fellowship Hall or Morgan 110)
  • Filter & Select Room: In the panel, choose a building, capacity, and check availability. The tool will suggest rooms.
  • Add Room: Select the desired room. It will be added to the attendee list and location field.
  • Send Invite: Click Send. The room will automatically accept if available.

Tips for Better Scheduling

  • Scheduling Assistant: Use this tool to see if attendees and rooms are available at the same time.
  • Room List: Rooms are often organized by city or building in the Location panel.
  • Autopick: If you cannot find a room, use the Scheduling Assistant to automatically pick an available, suitable room.
  • Conflicts: If a room is already booked, you will receive a declined email notification.

If scheduling a meeting or event that is back-to-back with another reservation, please be cognizant of transition time between events.

Leave all spaces better than you found them and ready for the next group to use them.

Please remember that to request space requiring facilities support, you need to submit a request, at least one week in advance.

Campus Safety should be notified in advance when scheduling events, and informed how parking may be impacted by the event. Bill Hensley/Campus Safety: safety@montreat.edu

Aramark Catering must be contacted one to two weeks prior to the event to allow for planning and purchasing. Sharon Randall: Randall-Sharon@aramark.com

Montreat Retreat Association Reservations Contact

For reserving a space through the Montreat Retreat Association, contact Elizabeth Hayford with questions and fill out the MRA Reservation Form to request your space.