Job Posting: Adult and Graduate Studies (AGS) Faculty Support Specialist

Summary

The full-time Adult and Graduate Studies (AGS) Faculty Support Coordinator provides academic administrative support for AGS. Duties include providing support for the Associate Dean for AGS, AGS Assistant Deans, AGS Department Chairs, and AGS Program Directors; creating and updating reports; facilitating faculty recruitment and hiring; faculty course scheduling; contract processing and payroll/budget; and general support of Academic Affairs processes. Works closely with the Administrative Assistant to the Provost and works directly with AGS faculty as assigned.

Successful candidate will affirm and support the Mission, Vision, Statement of Faith, and Community Life Covenant of Montreat College.

Duties/Responsibilities

• Serves as the primary AGS point of contact for textbook publishers and the Montreat Bookstore and manages textbook/course material adoptions for AGS through Slingshot Platform. Point of contact for AGS with Slingshot, providing customer service to handle student and faculty issues with course materials.
• Facilitates the adjunct faculty hiring process for the School of Adult and Graduate Studies.
• Invites and contracts adjuncts to teach courses as assigned by Department Chairs.
• Processes course contracts and confirmation of course compensations for all AGS courses.
• Files and processes faculty and staff information for reference and accreditation requirements.
  • Organizes hard files and uploads digital files in Faculty Success
  • Maintains storage system for older files for appropriate time frame (termination + 7 years)
• Record minutes for Executive Committee meetings, Faculty meetings, Enrollment Committee of the Board of Trustees
• Works with Assistant Dean of Academic and Student Services for AGS for sending attendance reminders to faculty and providing course schedule information to department chairs.   
• In collaboration with the Assistant Dean of Distance Learning, coordinates curriculum development.
  • Keeps course design tracking sheets updated
  • Processes Course Design and Instructional Design Contracts for signatures and payment
  • files Course Design Worksheets              
• Provides support for faculty events
  • Faculty workshop (August – virtual)
  • CMHC residency program (onsite)
  • Onsite classes
• Compile and maintain adjunct faculty information lists
• Watermark Support for AGS Faculty and Adjuncts
• Manage AGS Email Distribution Lists
• Take notes at AGS Team meetings
• Other duties as assigned

Qualifications

Seeking a welcoming, service-oriented person with proficiency in MS Office, especially Word, Excel, and Outlook. Must be a good communicator who is highly organized and detail oriented. 

Supervision

Reports to the Provost of Montreat College.

Education/Experience

Bachelor’s degree preferred.

Application Requirements

Click here to submit a job application, including relevant application materials, to Dr. Mark Hijleh, Provost.

Pre-application inquiries to

Dr. Mark Hijleh
Provost, Montreat College
mark.hijleh@montreat.edu

About Montreat College

Montreat College is a Christian liberal arts college accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to offer masters, bachelors, and associate degrees. The main campus is in the Blue Ridge Mountains fifteen miles east of Asheville, North Carolina, a region recognized as one of the most attractive living environments in the United States. Satellite campuses in Asheville and Charlotte, supplement the main campus. The College is committed to Christ-centered teaching and learning and is a member of the Council for Christian Colleges & Universities.

Summary