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New Student Orientation Tasklist for Fall 2023

Welcome new students! To prepare for a successful transition to Montreat College, we’ve developed the following New Student Orientation Tasklist to help you navigate these important next steps. Please pay special attention to the items in the “Financial Forms” section below.

New Student Tasklist

1. Student Life Acknowledgement Forms

Please complete the following Student Life Acknowledgement Forms. You will need your Montreat College Student ID number to complete this step.

This form includes:

  • Renters Insurance Acknowledgement
  • Acknowledgement of Community Standards
  • Montreat College Mailbox Agreement
  • Cavalier Commitment

2. Student Housing Form

All new students must submit a Housing/Commuter Form online. Full-time students are required to live in college housing unless they are 21 or older, have senior status with good class standing, are married, or live with a local parent or legal guardian. Students age 26 or older are not eligible for on-campus housing. Email housing questions to housing@montreat.edu, or access our housing photos, FAQs, and other resources on our Residence Life web page.

Please note:

  1. Housing Placements are made starting in early June. Deadlines for form submission and Housing Placement notification email dates are listed below. (Housing Placements and email notifications are not done on a rolling basis)
  2. Forms completed deadlines = email notification dates:
    1. 1. before June 1 = will get their Housing Assignment emailed by mid June
    2. 2. on or after June 1 and before July 1 = will get their Housing Assignment emailed by mid July
    3. 3. on or after July 1 and before Aug 1 = will get their Housing Assignment emailed by mid August
    4. 4. on or after Aug 1 = will get their Housing Assignment emailed as soon as possible
  3. Specific roommate requests: These are best made by both roommates, to make a confirmed request match. There are multiple deadlines for forms completed and it is important to request within the same timeframe to help make the match. Specific requests are considered but not guaranteed.
  4. Double room and Triple room options and pricing: These rooms do have different room rates. Double rooms are the regular room rate and Triple rooms are discounted by 20%. Preferences for those rooms and room rates are considered based on date of form submission, availability, roommate request consistency.

    3. Student & Emergency Contact

    All new students must complete Student & Emergency Contact information in the Montreat Access Portal (MAP). You will need your Montreat College student username and password to complete this step.

    4. FERPA Selection

    Students’ personal information is protected under the Family Educational Rights and Privacy Act (FERPA), the federal law that governs the release of and access to student education records. As a Montreat College student, your non-directory information (such as grades, social security number, billing and financial aid information) may not be released without your prior consent. Please visit our FERPA Selection page for complete information and to identify your student information privacy preferences.

    5. Vehicle Registration

    All new students must complete the No Car on Campus Form or the Register Your Vehicle process starting in mid-Summer 2023. View complete information about campus parking. To register your vehicle, you will need your Student ID Number, vehicle information and registered owner information. Costs for your parking permit will appear on your billing statement.

    6. Medical Forms

    Three health forms are necessary before new students arrive on campus. Some of the medical forms require a physician’s signature, so please read the instructions carefully before submitting. Please make a copy for your own records as well. Download the three forms listed below. Students must upload completed forms into their Montreat Access Portal (MAP) under the “Students” tab. You will need your Montreat College student username and password to complete this step. According to North Carolina state law, forms must be submitted no later than August 1, 2023. For more information visit our Health Services Web Page.

    Student Athletes: Download the Physical Form and upload your completed document into your MAP account.

    7. Health Insurance

    ALL students MUST show proof of primary health insurance. If you do NOT have a current primary insurance plan, you will be automatically enrolled and charged for a domestic/international insurance plan (whichever applies to you). We highly recommend students provide their own sufficient health insurance coverage. To purchase an insurance plan that is suited best for you and your family, we encourage you to visit healthcare.gov or consult with a local insurance agent to review your options.​ More information about uploading your insurance information is coming soon.

    8. Final Official Transcripts

    Each student is required to submit final official transcripts from each educational institution he/she has attended. The student should provide transcripts prior to the start of the semester to avoid delays in posting transfer credit and possibly repeating courses for which credit has already been earned. Final official transcripts must be received no later than the last day of classes (December 8, 2023) for the semester. Failure to submit final official transcripts by the deadline will result in loss of credit. Official final transcripts must be submitted directly by the issuing institution to the Admissions Office by mail or approved electronic source.

    9. Financial Forms

    Please pay special attention to the following financial-related items. Timely completion of financial documents, billing and payment are essential requirements for new students and families.

    ACTION REQUIRED: Students who do not want to borrow federal student loans or receive federal aid must complete an institutional FAFSA Waiver Form online (this is uncommon). If you choose to complete the FAFSA Waiver Form, you may skip to the Payment & Initial Disclosure Agreement step below. Any student who does want to borrow federal student loans or receive federal aid must complete the following steps below:

    • Federal Student Aid Identification (FSA ID)
      Any student who wants to borrow federal student loans or receive federal aid must use an FSA ID made up of a username and password, to access certain U.S. Department of Education websites. For dependent students, the student and at least one parent will be required to use an FSA ID. Your FSA ID is used to confirm your identity when accessing your financial aid information and electronically signing your federal student aid documents. To create an FSA ID, you will need your social security number, your own mobile phone number and/or email address.
    • Free Application for Federal Student Aid (FAFSA)
      Any student who wants to borrow federal student loans or receive federal aid must fill out a FAFSA at www.fafsa.gov. When completing or updating your FAFSA, be sure to list Montreat College as a school of interest. You will need your FSA ID to complete this step.
    • Verification
      Some new students are selected for verification, which is a process that allows you to confirm the information reported on your FAFSA. Students who need to complete verification will find the appropriate form populated in the Documents section of their Financial Aid Portal. Please complete this form in a timely manner to avoid delays in the federal aid process. You will need your Student ID number to complete this step.
    • Entrance Counseling for Federal Direct Loans
      If you are a new borrower, the federal government requires you to complete loan entrance counseling to ensure you understand the responsibilities and obligations you are assuming. Use your FSA ID to log in at www.studentaid.gov to complete this step to ensure your loan is credited to your student bill in a timely manner.
    • Master Promissory Note (MPN) for Federal Direct & Parent PLUS Loans
      Any students or parents who are borrowing federal student loans or Parent PLUS Loans for the first time must complete the promissory note process for loans you have been offered and want to accept. Use your FSA ID to log in at www.studentaid.gov to complete this step to ensure your loan is credited to your student bill in a timely manner.
    • Payment & Initial Disclosure Agreement
      All new students must complete a Payment & Initial Disclosure Agreement. This form is in the Documents section of the Financial Aid Portal. You will need your Student ID number to complete this step.
    • North Carolina Residents
      To apply for the North Carolina Need-Based Scholarship, you must submit your FAFSA and complete the North Carolina Residency Determination Service (RDS) Form. Eligibility for state aid is determined by the state of North Carolina. State funds may be limited, so application through both the FAFSA and the RDS is encouraged as early as possible. You will need your CFNC username and password to complete this step.

    10. Account Balance & Student Billing

    All students are expected to have their balance paid in full no later than August 1, 2023. This may include direct payment, a payment plan, or an arrangement through a third-party funding source (e.g. scholarships, loans, etc.). All funding sources are to be received by the Student Financial Services Office by this deadline.

    • View Your Student Bill
      Students can view their student bills in the ‘Billing and Payments’ section by logging on to their Montreat Access Portal (MAP) using your Montreat College student username and password.
    • Make a Direct Payment
      Students can pay their student bills online with a credit or debit card by logging on to their Montreat Access Portal (MAP) using your Montreat College student username and password and selecting ‘Access Payment Portal’ in the ‘Billing and Payments’ section.
    • Set Up a Payment Plan
      Students can set up a payment plan by logging on to their Montreat Access Portal (MAP) using your Montreat College student username and password and selecting ‘Access Payment Portal’ in the ‘Billing and Payments’ section.
    • Report Outside Scholarships
      Any outside scholarships that you receive must be reported to the Student Financial Services office. All outside scholarships will be considered as part of your financial aid package. Montreat College reserves the right to reduce institutional scholarships or grants due to outside resources you are receiving. If the outside scholarship agency requires a billing statement before funds can be released, contact the Student Financial Services Office to make arrangements.

    Important Dates

    • New Student Check-in – August 18, 2023
    • Welcome Week – August 18-21, 2023
    • Classes Begin – August 22, 2023 at 8:00 a.m.

    *If you are a student athlete, your check-in date may look different. Please refer to your coach for possible updated check-in times.

    Residence Life

    Important information about student housing, FAQs, and residential support & policies can be found at montreat.edu/residence-life.

    Contact Information