Housing Contract

RESIDENCE HALLS COVERED BY THIS AGREEMENT: All on campus housing is covered by this Agreement. Montreat College offers a nine-month Agreement for campus housing.

PERIOD OF AGREEMENT: This Agreement allows the student to live in on campus housing for the entire 2021-2022 year, or if entered into after the start of the fall semester, for the remainder of the fall and spring semesters. Students who cancel this Agreement will be assessed termination charges (refer to Termination Charges in Section XVII). The opening and closing of the residence halls will follow the schedule published by Student Life in the Student Handbook. The residence halls will be closed Thanksgiving break, between semesters and during spring break. Students will be required to leave their rooms.

ELIGIBILITY: To be eligible for on-campus housing for the fall and spring semesters, students must be enrolled for a minimum of nine (9) credit hours at the beginning of each semester. Students who are enrolled for less than nine credit hours may live on campus with approval from Residence Life.

ACCEPTANCE OF THIS AGREEMENT: New students will be assigned to residence hall rooms only after they have deposited and registered for classes and the Residence Life Office receives the Housing Form. Completion of the Housing Form binds the new student to this Residence Hall Agreement and signifies that the student has received, read and agrees to abide by all conditions, terms and policies contained in the Agreement. Continuing on-campus students will make their assignments through the housing process of the college. Completion of the room assignment process binds the student to this Residence Hall Agreement and signifies that the student has received, read and agrees to abide by all conditions, terms and policies contained in the Agreement. A copy of the student’s Housing Agreement may be obtained upon request from the Residence Life office.

SEVERABILITY CLAUSE: The provisions of this Agreement are severable, and in the event that any provision of this Agreement shall be determined to be invalid or unenforceable under controlling law, such invalidity or unenforceability shall not in any way affect the validity or enforceability of the remaining provisions of this Agreement.

RESIDENCE HALL ASSIGNMENT: Normal occupancy is two (2) students per room, unless otherwise designated. Rooms are to be occupied only by the person(s) properly assigned to them by the Housing office. Room assignments are not transferable, and subletting is not permitted. Room changes are permitted only upon prior written authorization by Residence Life. If a student makes an unauthorized room change, the student will be assessed a minimum of $100 administrative charge. Residence Life may move residents because of consolidation, for disciplinary action, facility failure or for other reasons. In accordance with state and federal laws, no discrimination in contracting or assignments is made on the basis of race, gender, religion, age, veteran status, color, disability, national origin or ancestry.

PAYMENTS: The room cost for the fall semester will be sent by the college’s Finance Office for the full semester’s room charge. The room cost for the spring semester consists of one payment in full. Rates are subject to change annually.

RESIDENCE HALL FACILITIES AND POLICIES: The residence halls are reserved for the exclusive use of resident students, invited guests and authorized College personnel. Students are responsible for upholding all College and residence hall policies, and will be held responsible for the behavior of their guests. The living and study conditions at an educational institution are unique and must be adjusted from time to time for the mutual benefit of the College and students. Therefore, Residence Life may make changes in official administrative policies as deemed necessary in the interest of health, safety and discipline, or for educational purposes, and students shall abide by such changes in policies. Campus policies and regulations are published in the Student Handbook. Compliance with these policies and regulations is a condition of this Agreement. Failure to adhere to the written instructions regarding Judicial actions or to comply with the reasonable directives of College officials acting in the performance of their duties may be deemed a violation of Residence Life policy.

MAINTENANCE AND HOUSEKEEPING: Students are obligated to report any need for repairs to residence hall furnishings and equipment. Each individual student reports the need for maintenance and repairs online through the Maintenance Request system with TKC . Students can additionally report these issues to their residence hall staff. Students are expected to maintain their own rooms in an orderly, safe and sanitary condition.

DAMAGE CHARGES: Charges for loss or damage to communications wiring, furnishings or equipment in a student room or suite will be assessed to the student(s) of that room or suite.

KEYS: Keys are the property of the College and must be returned when students move out of their rooms. Failure to return keys will result in charges to the students to cover the replacement of keys and changing of locks.

RIGHT OF ENTRY: The College reserves the right to enter student rooms for the following reasons: emergency, repair, maintenance, health and safety inspections and administrative necessity.

LIABILITY: The College shall assume no responsibility for the loss, damage or theft of personal property belonging to, or in the custody of, the student for any cause whatsoever, whether such losses occur in student rooms, public areas or elsewhere in the residence halls. Students are encouraged to carry personal property and or renter insurance.

UTILITIES: The room charges include all utilities. Failure of utility services will not render the College liable for inconvenience to students or damage to property, nor reduce room rental, nor relieve students of obligations under the Agreement. Utility services may be reduced or cut off during prolonged vacation periods in the interest of energy conservation or maintenance.

TERMINATION OF AGREEMENT BY THE COLLEGE: Upon reasonable notice and for good cause, the College reserves the right to terminate this Agreement. Should this Agreement be terminated, the student will be required to vacate the residence hall within 24 hours unless special permission, in writing, has been obtained from the Dean of Students, Assistant Dean of Students or a designee, and full termination charges will be assessed to the student. Student obligations stated in this Agreement are a condition of occupancy, and if a student does not fulfill these conditions, the College has the automatic right to re-enter and repossess the premises.

TERMINATION OF AGREEMENT BY THE STUDENT: The student may terminate this Agreement by giving written notification to the Residence Life office and will be assessed termination charges as outlined below (Section XVII.). If the student has occupied the assigned room, he/she must follow proper check-out procedures published in the Residence Life section of Montreat College Student Handbook. Occupancy is defined by issuance of a key to the student for a specified room and does not require actual physical presence by the student and his/her possessions. Failure to check out properly will result in a $50 improper check-out charge. Cancellations processed through other College offices are not valid. Students must contact the Residence Life office directly to terminate housing Agreements.

TERMINATION CHARGES FALL UNDER THE FOLLOWING CATEGORIES:

  • Daily Charges are calculated by dividing the number of days (check-in through last day of exams) per semester by the room and meal plan cost.
  • Daily Charges apply to academic and disciplinary suspensions which cancel room assignment.
  • Withdrawing from the College: The credit will be based upon a sliding scale by date of check-out from the residence hall. Contact the Business office for further information.
  • $200 Charge: Applies to continuing students for the fall who cancel (or do not occupy their assigned residence hall room after check-in day) after the date* of signing this agreement and prior to the date that residence halls close in December.
  • Moving Off-Campus (for those that qualify or to live with parents) Semester: Daily Charges apply.

EXCEPTIONS TO ANY PROVISION OF THIS AGREEMENT: A student may request an exception to any provision of this Agreement and/or may appeal any fee charged by Residence Life. Once the appeal is received, it will be investigated and the student will be informed of the decision in writing. To request an exception, the student should contact the Residence Life office, Belk Campus Center 208.

Next step: Complete the Housing Contract Form.