POSITION:
Assistant to the Vice President of Finance and Administration

BASIC FUNCTION:
The successful candidate will report to the College's Vice President of Finance and Administration and be responsible for the day-to-day management of the finance office and all cash receipts for the college in compliance with the Montreat College cash management guidelines.

ESSENTIAL FUNCTIONS:

• Customer service that includes all professional responsibilities associated with the finance office, including front office, phone coverage, and data processing executed as efficiently as possible.
• Assist the Vice President, Controller and Direct of HR in preparation for all appointments, meetings, and other responsibilities including maintaining his/her calendar.
• Prepare and maintain all finance office files and other reports as requested.
• Create, maintain and post all finance and administration events on the Campus and internal Calendar.
• Schedule conference rooms for meetings.
• Back up for bookstore/document center.
• Prepare journal entries to reallocate all monthly departmental charges.
• Receipt and file all checks/cash received by the college and input batches into Great Plains and PowerCampus.
• Process credit card transactions, reconcile and post daily.
• Provide department heads and budget supervisors with information as requested.
• Run updated FRx reports each Friday before COB.
• Record Annuity information and create distribution reports.
• Open and lock the safe each day at morning and COB respectively.
• Help total timesheets for payroll.
• Attend and prepare minutes for Finance and Administration meetings.
• Set-up all Finance and Administration meetings.
• Assist the Manager of Payroll and Benefits with organizing All Employee and other meetings throughout the year.
• Help HR/Payroll with maintaining contract, evaluation, credential, and other information files for staff/administration positions.
• Maintain and update the information on the new Finance and Administration web page.
• Prepare letters and memos for the signature of the Vice President.
• Attend and prepare minutes of the Board of Trustees and other VP Committee meetings.
• Monitor the office budget.
• Other duties as assigned.
  
  All Finance and Administration employees are expected to:
  1.    Set and achieve high ethical standards
  2.    Be self-motivated and maintain a positive attitude
  3.    Perform gracefully under the pressures of mutually conflicting priorities
  4.    Establish and maintain cooperative working relationships
  5.    Provide change oriented leadership
  6.    Remain flexible and open to new opportunities and different points of view
  7.    Keep current in his/her profession
  8.    Meet established project goals and milestones
  9.    Anticipate, recognize and offer solutions to potential problems
  10.    Remain impartial and fair in all dealings