Summary
The Staff Accountant works under the direction of the Revenue Accountant and very closely with Financial Aid and IPD Accounting analyzing, problem solving and maintaining student accounts. This position is primarily responsible for new SPAS program student accounts receivable, bank/Title IV reconciliations, and accounting revenue recognition for the Charlotte SPAS program. This is a full-time, benefited position.
Duties
- Provide excellent customer service. Answer telephone calls from and meet with students regarding accounts.
- Reading and analyzing student accounts; problem analysis and resolution. Research complex problems with financial aid and application of awards.
- Collection of student accounts receivable, which includes billing students on a monthly basis, and collecting payments.
- Perform necessary adjustments on students’ accounts, including application of payments, checks returned for non-sufficient funds, etc.
- Prepare, assure accuracy of and mail student billing statements monthly.
- Follow-up monthly on payment plans, promissory note payments, and work study payments to student accounts to insure accuracy and timeliness.
- Import Financial aid and reconcile awarding with F.A. and the G/L
- Invoice pre-paid and other scholarships for qualifying students.
- Provide information to students about payment plan options.
- Adjust account based on Federal Pro-Rata calculations by F.A. for students who withdraw.
- Process Student Credit Balance Refund request weekly.
- Pursue collection efforts of inactive accounts in-house until accounts are paid in full.
- Place delinquent accounts with a collection agency as needed.
- Arrange for payment of invoices from collection agency and Campus Partners.
- Receive Subsidized/Unsubsidized/PP loans into student accounts and then into the G/L.
- Send Title IV notifications to students when loans come in, per federal regulation.
- Remain updated on student accounts and financial aid best practices and requirement. Keep student accounts policy and procedures documented and up to date.
- As new or existing programs are developed, work on development and updating student account policies and procedures.
- Update charges, codes, fines, rates, fees and FA upload codes.
- Charge fines and fees based on submissions from other departments.
- Update Power Campus assessment rules, billing set up and other system requirements.
- Update/renew CCR, WAWF and DUNS websites.
- Check for various wires from state/military scholarships/tuition assistance.
- Monitor online credit card payments
- Prepare and submit 1098-T forms to IRS and send forms to student
- Provide proper review, approval and oversight to IPD accounting work for integration into College general ledger.
- Assist with monthly Title Iv and bank reconciliations.
Supervision: This person works under the general supervision of the Revenue Accountant and must be able to accomplish duties without the need for frequent follow up.
Skills: Proficient with Microsoft Office products required. Experience with Great Plains, PowerFaids and PowerCampus preferred. Must be a good communicator and organizer. Willing to travel between Charlotte Campus and Montreat Campus with periods of work in each location. Must be flexible in duties and work well with other employees in Business Office and other departments in the College. Must be able to multi-task and not mind interruptions.
Personal Qualities: Must be trustworthy with confidential information and funds; be self-directed and communicate well. Should demonstrate a testimony of relationship with Jesus Christ in personal example at work and off campus.
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Job posted until filled. Interested persons should send resume and reference contact information to: mblakeslee@montreat.edu
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