POSITION: Cashier and Finance Office Administrative Assistant

BASIC FUNCTIONS:

The successful candidate will report to the College’s Revenue Accountant and be responsible for all cash receipts for the college in compliance with the Montreat College cash management guidelines.

ESSENTIAL FUNCTIONS: 

• Customer service that includes all professional responsibilities associated with the finance office, including front office, phone coverage, and data processing executed as efficiently as possible.
• Prepare and maintain all finance office files and other reports as requested.
• Receipt and file all checks/cash received by the college and input batches into Great Plains and PowerCampus.
• Process credit card transactions, reconcile and post daily.
• Provide department heads and budget supervisors with information as requested.
• Run updated FRx reports each Friday before COB.
• Open and lock the safe each day at morning and COB respectively.
• Attend and prepare minutes for Finance and Administration meetings.
• Create, maintain and post all finance and administration events on the Campus and internal Calendar, upon request.
• Schedule conference rooms for meetings of the Finance and Administration team, upon request.
• Prepare letters and memos for the signature of the V. P. of Finance and Administration as needed.
• Attend and prepare minutes for other VP Committee meetings.
• Train as backup to other Finance and Administration functions as needed.
• Other duties as assigned.

SKILL REQUIREMENTS:

• The successful candidate will have a basic understanding of double entry bookkeeping, with experience using Great Plains software a plus.  
• Be self-directed, innovative, detail-oriented, and able to keep confidences.
• Proficient in personal computer word processing, spreadsheet, and database applications.
• Normally, a bachelor’s degree and fifty-five words per minute keyboard speed are required.

All Finance and Administration employees are expected to:

1. Set and achieve high ethical standards
2. Be self-motivated and maintain a positive attitude
3. Perform gracefully under the pressures of mutually conflicting priorities
4. Establish and maintain cooperative working relationships
5. Provide change oriented leadership
6. Remain flexible and open to new opportunities and different points of view
7. Keep current in his/her profession
8. Meet established project goals and milestones
9. Anticipate, recognize and offer solutions to potential problems
10. Remain impartial and fair in all dealings